with software that automates vendor invoice reviews and makes it easy to compare invoices against contracts
Lets project managers know when they have vendor invoices to review, and makes it easy for them to approve and mark-up PDF payables from a single consolidated screen — so accounting no longer has to chase down PMs.
Shows reviewers both the invoice and original contract, to improve cost tracking and eliminate vendor over payment or fraud. See detailed validation during data entry for chart of accounts when mapped to specific companies in Vision.
Say goodbye to folders, paper documents and way-too-many file cabinets. With all your vendor invoices stored electronically, they’re much faster to search when clients or auditors have questions.
You can choose to have the system generate an A/P voucher for all approved invoices, eliminating duplicate data entry. And because the software integrates seamlessly with Deltek Vision®, all your payables data automatically merges with your Vision Accounting module. Set up role options to enable ‘split invoice’ feature to aid in entering of retainage and partial payments.
Give us 15 minutes and we’ll show you how EleVia Payables Approval & Tracking and our other financial products take the pain out of still-manual Vision accounting processes.
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We upgraded EleVia Payables Approval & Tracking (PAT) based on client requests. Key improvements include:
Now you can import a csv or other text file with a vendor’s billing details and PAT will create the voucher line for each transaction to save data entry time. You can also add project information prior to upload.
You can view or print audit reports by vendor, data range or other selected criteria. Reports include all mark ups, stamps, project number, general ledger account and amount paid — to save time and eliminate the need for paper files.
You can create a custom HTML check request form on your intranet, and information employees enter automatically imports into PAT for approval and processing. Not only does the new functionality save time, it also provides transaction history.
“With EleVia Payables Approval & Tracking, project managers are able to review incoming vendor invoices much faster, so our A/P accruals dropped significantly.”
Eric Bowman Assistant Controller, Kleinfelder